Academic Policies

Statement of Nondiscrimination

Cogswell College is an equal opportunity institution of higher education and employer and is firmly committed to non-discrimination in its delivery of educational services and employment practices. These practices include, but are not limited to, hiring, employment promotion and transfer, admissions policies, the administration of its scholarship and loan programs and participation in the benefits and services of educational programs or related activities sponsored by the College. In compliance with all applicable federal and state laws, decisions will be made irrespective of the individual's sex, race, color, religion, religious creed, age (over 18 years), mental or physical disability, medical condition as defined by law, national origin, marital status, veteran status, sexual orientation or any other basis prohibited by federal or state law or local ordinance. This policy is in accordance with Title VI of the Civil Rights Act of 1964, as amended; Executive Order 11246, as amended; Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1975; and any applicable state and local laws. When necessary, the College will reasonably accommodate individuals with disabilities if the individual is otherwise qualified to meet the fundamental requirements of the College's educational program and/or is able to safely perform all essential functions, without undue hardship to the College.

Class Standing

The class standing is determined by the number of credits successfully completed:

0 - 29 credits - Freshman
30 - 59 credits - Sophomore
60 - 89 credits - Junior
90 or above credits - Senior


Cogswell students are expected to attend every class session scheduled for each course in which they enroll. Individual instructors may present to students specific attendance requirements at the first meeting of the class. Students who miss a class must arrange with instructors to take any examination or complete any make-up work at an alternate time.

Grading System and Grade Points

The College uses the following four-point grading system:

Grades used in GPA Calculation:

Grade / Grade Points / Credit
A+ / 4.0 (with distinction)
A / 4.0
A-/ 3.7
B+ / 3.3
B / 3.0
B-/ 2.7
C+/ 2.3
C / 2.0
C- / 1.7
D+/ 1.3
D / 1.0
D- / 0.7
F / 0.0

Grades not Used in GPA Calculation:

AF- Administrative "F", no credit received
AU - Audit, no credit received
CR – C or better, credit earned
I - Incomplete
P - Pass, "C" or better, credit received
NP - No Pass, “C-“ or below no credit received
R – Retaken
T – Transfer, credit awarded
W - Withdrawal, no credit received
WF – Withdrawal Fail, no credit received

Midterm Reports

Midterm examinations are given before the eight week of the semester.  Following examinations, students that are not maintaining a C average or higher GPA are notified by the Registrar’s Office.

Student Success Services will schedule meeting time with any student that falls below the minimum midterm standard to create a Student Success Plan and advice students towards a successful academic progress.

The action plan may include, but not limited to, the following:

  • Review current schedule to identify, if any, course issues that may be impacting academic progress
  • Review future schedule to identify possibility of changes, dropping, or repeating course
  • Schedule regular meetings during the semester to monitor student’s academic progress
  • Assist students with arranging tutoring sessions


An Incomplete (I) grade may be used if the student has essentially completed the course except for a missing examination, project, or paper. An Incomplete is not considered a grade, and will not satisfy the prerequisite requirement of any subsequent course. The grade of "I" converts to the default grade if the work is not completed by the end of the next semester, unless an extension is obtained from the instructor (with the approval of the Registrar).


Any developmental/remedial or internship coursework completed will receive a pass “P” or No Pass “NP” grade.  Developmental/remedial coursework completed does not apply towards requirements for graduation.

For purposes in determining if student has successfully met satisfactory academic progress (SAP) standards, pass/no pass grades do not count towards the cumulative grade point average (CGPA), a qualitative standard; however, it will be included in the quantitative standard in determining pace of completion


A student may choose to audit a non-required course. An auditor is allowed to participate in class discussions and take exams, but will not receive unit credit or a grade. The grade report and official transcript for the course will indicate "AU" rather than a letter grade. An audit grade may not be changed to a letter grade. An audited course does not satisfy a prerequisite requirement, cannot be subsequently challenged, and may not be used to waive a graduation requirement.


A student may withdraw by the last day to withdraw and receive a “W” grade. If a student withdraws after the last day to withdraw, the student will receive a “WF” grade. A student-initiated Add/Drop form must be submitted to the Registrar in order to withdraw..

Grade Point Average (GPA) Calculations

The GPA is calculated according to the following formula:

GPA = Sum of (Grade Point Value X Course Credits for Each Course) / Total Credits.

Example Grade Point Average Calculation

ENG1003 credits A-(3.7 grade value) 3 X 3.7 =11.1
MATH1153 credits B(3.0 grade value) 3 X 3.0 =9.0
DAA1103 credits A (4.0 grade value) 3 x 4.0 =12.0

11.1 + 9.0 + 12.0 = 32.1 / 9 credits = GPA=3.57

Repeated Courses

Students may repeat a course that they previously passed with a low grade or failed. Only the highest grade will be used to calculate the cumulative grade point average. Grades will be included in the GPA calculation if a student chooses to repeat a course more than once.

Grade Appeal

If a student feels an incorrect grade for a course has been issued, the matter should be discussed with the instructor.

If a student is not satisfied with the instructor’s explanation and action, the student may appeal to the Chief Academic Officer. The Chief Academic Officer will form an Appeal Committee. A decision on the grade appeal will be issued within ten (10) business days from the date of receiving the documented appeal form. The decision of the Chief Academic Officer is considered final.

All grade appeals must be made within 30 days after the grade is issued.

Academic Honors

The President's Honor Roll

Recognizes students who have completed six (6) or more credits coursework during the semester, with a 3.80 grade point average or better.

The Dean's Honor Roll

Recognizes students who have completed six (6) or more credits coursework in a semester with a 3.50-3.79 grade point average.

Academic honors are noted on a student's official transcript and grade reports.

Graduation and Degree Requirements

To receive a degree in the program of study the student must achieve the following:

  1. Complete the course as prescribed in the academic catalog under which the student enrolled.
  2. Complete unit and course requirements with a minimum of a 2.0 cumulative GPA
  3. Complete their program of study within 150% of the published length of their program.

To receive a degree in the program of study the student must achieve the following:

  1. Complete the course as prescribed in the academic catalog under which the student enrolled.
  2. Complete unit and course requirements with a minimum of a 3.0 cumulative GPA
  3. Complete their program of study within 150% of the published length of their program.

Please see the section on registration to obtain application for graduation.

Graduation with Honors

A student who maintains a 3.50, 3.8 and 4.0 at degree completion will graduate with honors cum laude (honors), magna cum laude (high honors), or summa cum laude (highest honors) respectively.

Student Academic Responsibilities

It is the responsibility of students to:

  1. Be aware of and comply with policies and procedures, deadlines, and graduation requirements found within this catalog and the Student Handbook.
  2. Monitor progress toward completion of graduation requirements
  3. Comply with the content of the Student Handbook and Student’s Rights and Responsibilities.

Cogswell College expects high standards of honesty and integrity from all members of the community. The College is committed to creating an environment that facilitates the academic and personal growth of its members. The College, therefore, has a duty to protect its educational purpose through the setting of standards of scholarship and conduct. To this end, it is each student's responsibility to read and comply with the Code of Student Conduct. The latter can be found in the Student Handbook which is available through the Admissions Office and the Office of Student Life.

Academic Honesty

Academic honesty is a fundamental principle of the educational process. It is essential to maintaining the value of the academic degree students receive and the credibility of the institution.

Academic honesty is vital to the proper evaluation of the level of knowledge and understanding a student acquires in a course. This evaluation may be based on quizzes, exams, reports, homework, projects, and any other assignments used by the faculty to ascertain the student's command of the course material. Any willful act that invalidates the process of evaluation is an act of academic dishonesty.

The following activities are examples of academic dishonesty. The list is not comprehensive; any act that satisfies the above definition is to be considered academic dishonesty.

  • Alteration of grades or official records
  • Use of unauthorized materials or sources of information on exams
  • Changing already graded documents
  • Inventing or changing laboratory data
  • Use of purchased or acquired papers
  • Submission of homework, take-home exams, reports, and projects mostly prepared by another person
  • Representation of the work of others as one's own
  • Facilitation or assistance in any act of academic dishonesty
  • Providing or getting information about the contents and answers for an exam prior to the time the exam is given
  • Altering another student's work or academic records

Academic Freedom

Academic freedom is the cornerstone of higher education. It guarantees that faculty and students may engage in the classroom in candid discussions of issues important to society, even if their views are controversial, without fear of censorship or reprisal. The College endorses the 1940 Statement of Principles and 1940 and 1970 interpretive comments of the American Association of University Professors on academic freedom.

It is the policy of Cogswell College that in the context of classroom discussion and written assignments students may freely express their own perspectives or opinions on substantive issues. Students may be evaluated or challenged by their professors based on the quality of their reasoning and verbal or written skills. Faculty may not penalize or censor students for dissenting or controversial views.

Independent Study

In Independent Study, with the supervision and guidance of faculty, a student develops a research project, field study, practicum, or special readings proposal which centers on an area of study not included in the regular course(s). Independent Study is not to replace a course that was not successfully completed. In some cases, may be used as a substitute course with advisor approval. A student may enroll for one course of independent study in a semester. Students will be required to keep log of time, with the exception of Graduate students, and submit assignments once or twice a week as required by faculty.

Independent Study presupposes a developed competency and maturity; consequently, participation in the program is restricted to students who have accrued a cumulative point average of 3.0 in the student’s major. A student who does not meet the qualifying criteria, but develops a proposal which merits Independent Study status, should consult with a prospective faculty to assess the possibilities for successful completion of the project.

Procedures to be followed are:

  1. Students requesting to take an Independent Study must request for a Permission Form from the Registrar’s Office. The form must be completed prior to reviewing with a faculty member.
  2. The student reviews the proposal of the Independent Study with faculty
  3. With the agreement of the faculty sponsor, the proposal is submitted to the Academic Dean for approval.