Fee Schedule
Initial Tuition Payment (ITP)
Post-Withdrawal Disbursements
Refund Policy
Special Tuition Policy for Cogswell College Graduates
Title IV Financial Aid Policy
Tuition
Tuition Information for Registration

Fee Schedule

Application Fee for New and Returning Students*	$55.00 (non-refundable)
Initial Tuition Payment (ITP)	$100.00 (non-refundable)
Non-matriculated Student Fee	$30.00 (non-refundable)
Associate Student Body Fee	$40.00 (non-refundable)
Tuition Deferment Fee	$50.00 (non-refundable)
Late Registration Fee (continuing students)	$80.00 (non-refundable)
Official Transcripts and Documents**	$10.00 (non-refundable)
Application for Graduation	$100.00 (non-refundable)
Credit by Examination Fee	$100.00 (non-refundable)
Returned Check Fee	$15.00 (non-refundable)
Late Payment Charge	$20.00 (non-refundable)
Diploma Reprint Charge	$75.00 (non-refundable)
Student ID Card Replacement	$10.00 (non-refundable)
Schedule Change (Add/Drop):
First week of classes	No charge
Second week of classes	$10.00 (non-refundable)
Third week of classes and after	$15.00 (non-refundable)
Housing Fees
Shared room in a shared appartment	$3500.00
Single room in a shared appartment	$3950.00
Deposit, which is refundable when the student moves out	$300.00

* Students returning after more than one year’s absence
** The first three official transcripts and/or documents are free.

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INITIAL TUITION PAYMENT (ITP)

The Initial Tuition Payment (ITP) of $100 is a one time only fee that is required with the Statement of Intent to Register (SIR) for newly admitted students. The initial Tuition Payment (ITP) is deducted from the students’ regular tuition for the stated academic term (Fall, Spring or Summer). The ITP may not be waived and is nonrefundable in all cases.

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POST-WITHDRAWAL DISBURSEMENTS

Students who have earned more aid than had been disbursed at the time of withdrawal will be eligible for a Post Withdrawal Disbursement. The Financial Aid Office must notify the student within 30 days of the withdrawal date of the availability of Post-Withdrawal funds. The student will have 15 days to respond to the notice. It is at the discretion of the College to allow a Post-Withdrawal Disbursement for a student who fails to respond to the school within the 15-day period. Once the student accepts the Post-Withdrawal Disbursement, the College has 90 days from the withdrawal date to disburse those funds to the student’s account.

Examples of return of funds calculations that may be made in accordance with federal regulations and College policy may be obtained from the Financial Aid Office.

Students who withdraw from the College must initiate the process by completing an exit form. This form requires various departmental signatures and is available in the Registrar’s Office. For students receiving financial aid, the Financial Aid Office will initiate the refund process. All other students must file a Credit Balance Refund Request form with the Business Office. Requests may take up to 14 days to process.

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REFUND POLICY

Refunds resulting from a change in enrollment status during the semester will be paid upon request within 21 days. Refunds are made only after the student has submitted a Add/Drop Form or has officially withdrawn. The signature of the Registrar’s Office fixes the date a refund is disbursed. A full refund will be made for classes canceled due to insufficient enrollment.

The College will refund tuition at the following rates to students reducing their course load:

First Week of Class 100%
Second Week of Class 80%
Third Week of Class 60%
Fourth Week of Class 40%
Fifth Week of Class 20%

Refunds for students who withdraw from the College will also be calculated according to the above rates.

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SPECIAL TUITION POLICY FOR COGSWELL COLLEGE GRADUATES

Cogswell College encourages Cogswell graduates to return as non-degree seeking students by allowing them to take one course each semester at one-half of the regular tuition charge and by waiving the admission application and the late registration fee. Cogswell College graduates taking courses under this program are allowed to register during the late registration period provided they obtain the approval of the instructor for the course being taken and the approval of the Dean of the College. Graduates must follow the regular registration process.

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TITLE IV FINANCIAL AID REFUND POLICY

The purpose of the Title IV Refund Policy is to determine the amount of aid the student has earned while in school and to return funds that have been overpaid or disburse funds the student has earned but not received.

To calculate a refund or post withdrawal disbursement, the College will use the R2T4 Software provided by the Department of Education.

The College will establish the student’s withdrawal date according to the following policies and procedures.

Official Withdrawals: To establish the withdrawal date for students who officially withdraw, the College will use the later of (1) the date the student notifies the Registrar of his withdrawal, or (2) the date of the withdrawal specified by the student.

Unofficial Withdrawal: To establish the withdrawal date for students who unofficially withdraw (drop out without notifying the Registrar), the Registrar may use (1) either the mid-point of the period or (2) the later or earlier date of the student’s participation in an academically related event as documented by the College.

As required by Federal Title IV Regulations (CFR 668.22), the Financial Aid Office will determine the percentage of financial aid earned by the student during the period of enrollment. If the student has been paid more than the amount earned, the overpayment will be repaid to the specific student aid program in the following order:
Unsubsidized Stafford Loans
Subsidized Stafford Loans
Federal PLUS loans
Federal Pell Grants
Federal SEOG
The College will make Pell or SEOG repayments directly to the Department of Education. The student must make repayment arrangements with the College within 45 days. Students who fail to make payment arrangements or fail to follow the payment arrangement agreed upon, will be reported to the Department of Education as having received an overpayment of a grant and will no longer be eligible to receive further aid until the overpayment has been paid in full.

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TUITION

Current tuition is $682 per credit. Tuition for audited courses is $341 per credit. Tuition and fees are subject to change upon approval by the Board of Directors.

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TUITION INFORMATION FOR REGISTRATION

All outstanding debts to Cogswell College must be paid in full before registration. Tuition may be paid in many ways, including, but not limited to, payment in full according to the tuition schedule and through financial aid. The Campus Service Center can provide a detailed explanation of payment methods and plans.

No student will be allowed to schedule or attend classes unless his/her tuition is paid in full, or unless arrangements for payment have been made with the Business Office. Tuition paid during late registration will include a late registration fee ($80).

Tuition payments may be made by mail with a certified or cashier’s check, with a money order, MasterCard, Visa, or with a personal check. Checks are to be made payable to: Cogswell Polytechnical College. All payments should be sent to:

Business Office
Cogswell Polytechnical College
1175 Bordeaux Drive
Sunnyvale, California 94089

The name of the student, the student’s college ID, and the purpose for any amount paid must be included with the payment.

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